Client Event Brief
Please give as much detail as possible, including must haves and don’t wants!
Space Meetings and Events Terms of Venue Finding
By completing and returning this Event Brief you agree to our terms of Venue Finding.
1. You must give us all available information to ensure we find you the right venue. If you have a minimum standard and/or budget, you must let us know. We are happy to discuss your requirements over the phone if you think it might be difficult to put everything within this form. Simply complete as much as you can and when you return via email request a call.
2. We will convert this information into a request that we send to suitable venues. We request a maximum 48-hour response from all venues. Once we receive the proposal from the venue, we create a document that has all venues and information in one place to make it easy for you to compare and make an informed decision, which we aim to get to you 24hrs after receiving all venue information. Once again, should you require any clarification or further information please call us or request a call once you have received our proposal document.
3. We will provide you with a minimum of 3 choices of the venues we believe meet your request along with (where applicable) a wildcard that might not be exactly what you’ve asked for but might hit the spot in terms of budget, location or style. If you require more than 3 options, please let us know at the outset.
4. Space Meetings and Events will utilise our research, extensive experience and many venue relationships to provide a venue selection to give you the best solutions that to meet your specific requirements. Please be mindful that Space Meetings and Events derives its revenue from referral commission from the venue or supplier and should the event not take place at one of the proposed venues, then the Agency will not receive any income. That investment will remain as a cost to us.
5. The preparation of the proposal document requires significant investment of both time and money. While our service is complementary when resulting in a booking, should any of the following situations occur then a fully detailed invoice will be issued and will indicate charges accrued for time, resources and materials from the time of engagement. Please therefore note that the following will incur a charge:
– You choose to book the venue or supplier directly or to negotiate directly with the supplier thus excluding Space M&E from the arrangements.
– You select a venue that does not pay commission. In the interest of fairness and to meet our responsibility of giving you the best venue options, we will show all options on our proposal and highlight any that do not offer us commission. Should you select a venue that does not pay commission we reserve the right to invoice you an admin fee, as per normal industry standards. We do not favour venues based on the level of commission they offer, only on their ability to provide all you have requested for your event.
– The event does not go ahead at your decision and through no fault of the Space Meetings and Events
– You are only using this service as a comparison to quotes you already have
If you have any questions or require clarification on any of the points above, please get in touch via phone or email.
